With independent Field Trips, Team members can log volunteer hours completed on their own. Independent Field Trip hours are shared on Team hubs and included in Team impact statistics.
If you'd like to try this feature, please send us an email at support@heyfieldday.com and we will enable this feature for your account.
Team owners and coordinators can enable and manage independent Field Trips. Team members can submit independent volunteer time logs for approval by Team owners and coordinators. Learn more about Team roles →
What to expect
With this feature enabled, anyone on your Team can log an independent Field Trip for a Team owner or coordinator to approve. Once approved, independent Field Trips will show up on your Team hub in the volunteering feed and be added to your Team’s total volunteer hours.
There is an option to auto-approve independent Field Trip submissions for your Team. You'll still receive email notifications for new submissions and be able to decline a submission at any time.
In this article:
Log independent Field Trips
1. On your Team page, click the Team hub tab
2. In the volunteering feed section, click log an independent Field Trip
3. Complete the independent Field Trip form
If you aren't sure about a nonprofit tax ID, you can find it on ProPublica.
4. Click submit for review
You will receive an email notification once your Team owner or coordinator approves or denies your independent Field Trip submission.
If you need to, you can click into your report in the volunteering feed and click edit volunteer log to change the details of your submission. Or, click past events on your homepage and click your independent Field Trip to view and edit.
Review submissions
Team owners and coordinators can review and approve independent Field Trips.
Team owners and coordinators will receive an email notification when a new independent Field Trip report is submitted.
1. In your Field Trips and plans tab, scroll to the Field Trips section
2. Click independent Field Trips to view all volunteer reports
3. Click review next to a submission
Here, you can view all volunteering details and either approve or decline the submission. If you approve the submission, it will appear in the volunteering feed on your Team hub tab.
If you need to, you can click manage next to previously reviewed submissions to change your decision.
How the volunteering feed works
Anyone on your Team can view all past Field Trips and approved independent Field Trips on your Team hub in the volunteering feed. Click on any Field Trip in the feed to view photos and make comments.
Anyone on your Team will be able to view and comment on all Field Trips and approved independent Field Trips in the feed.
