Events are activities with a time, date, and location. Events can be open to the community or be private to Teams (Field Trips). Volunteers can register to attend events.
There are 2 ways to create events on Field Day:
Manually create events
Click your nonprofit from your sidebar. Click the events tab, then click create event. You'll be able to see a preview of your event page as you create your event.
1. Choose an activity and location (or create new ones on the fly)
If the event is virtual, you will not select or create a location. Instead, you can post the virtual event link in the link to virtual meeting field (if you have one).
2. Select an event type
Choose to create a Field Trip or a community event.
Community events are visible to everyone (no sign-in required), while Field Trips are only visible to the Team you select. Learn more about event types →
If you selected Field Trip, select a Team from the dropdown to continue.
3. Fill out the event details
Enter the date, time, duration, point of contact, number of volunteer slots, and additional description for the event. The point of contact’s name will be visible and they will be notified when messages are posted to the event message board.
To create a batch of community events, click add another date and choose additional dates and times to create up to 12 event pages at once.
4. If you’re ready to post your event on Field Day, click publish event
If the event is a Field Trip, the selected Team will be notified of their new event via email and the published event page will appear on the Team's hub and homepages as an upcoming Field Trip. Learn more about notifications →
Once an event page is published, you can only edit the event’s location, event duration, point of contact, and additional description.
If you need to update the number of volunteer slots for a published event, please reach out to support@heyfieldday.com.
If you’re not ready to post your event yet, click save as draft. You can come back to publish your event page whenever you’re ready.
How events work
On your events tab, you can view all drafted and published events.
For batches of community events, once you save your events as drafts or publish them, you can manage the individual event pages from your events tab.
To create shifts for an event, use the same activity to create an event for each timeslot you'd like to post. This will allow volunteers to browse all event times and register for the one that suits them best. You can do this for any event type on Field Day.
Field Day will send a notification to all registered volunteers if you update or cancel an event. Learn more about notifications →
Learn how event pages work next →
Learn how to manage event pages next →
