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Team owners or coordinators can browse and submit Field Trip requests for activities to start planning Field Trips (volunteer events just for their Team).
Field Trip requests and communication are centralized on Field Day, with platform and email notifications to keep you up-to-date. This gives companies a direct way to get involved, increases visibility across your staff, and simplifies event planning for everyone.
Nonprofit owners and coordinators can view requests, manage plans, and view Field Trips. Learn more about nonprofit roles →
What to expect
Each Field Trip request will generate a Field Trip plan. Nonprofit owners and coordinators can view requests, then propose dates and times for the Field Trip. Once the Team accepts a proposed date and time, an event page will be drafted for your nonprofit to review and publish.
To plan a Field Trip:
- View the request
- Make a proposal
- Publish the event page
Nonprofit users who interact with a plan will receive planning alerts. Notifications to any additional users are noted below.
Platform notifications update in real-time. If you're receiving multiple notifications within 3 minutes of each other, Field Day will group them into a single email notification.
Plan Field Trips
View the request
All nonprofit owners and coordinators will be notified of new request submissions.
1. View new Field Trip requests on your homepage, your nonprofit dashboard, or in your email inbox
Or, click the events tab on your nonprofit page.
2. Click any plan to view the planning details
Request details include the activity, date range, preferred days of the week, duration, and a message from the Team. If the activity is hosted off-site (by the Team), the request will also include a location.
Click send a message at any time to message the Team coordinators during the planning process.
If a Team submits a request but is no longer able to plan the Field Trip, they will cancel their request and provide reasoning.
Make a proposal
Send the Team one or more date and time options for their event based on their request.
1. On the Field Trip plan, click propose dates
If your nonprofit is unable to accommodate a request, click no available times? and provide reasoning.
2. Add details to your proposal
Choose a location, dates, and times that would work for your nonprofit. To help speed up the planning process, we recommend sending a couple of options in your proposal.
If you need to change the activity for the plan, click change activity to choose an activity from the dropdown or create a new one.
3. Click submit proposal
Change the details of your proposal by clicking edit proposal on the Field Trip plan. You can edit your proposal up until the Team accepts it.
Publish the event page
The Team will review your proposal and accept the date and time that works for them. If none of the times work for the Team, they’ll decline the proposal and include reasoning.
1. View the drafted event under events > Field Trip plans or under events > drafts.
2. Click review draft event to add final details to the drafted event, or click review and publish event in the Field Trip plan.
The activity, location, Team, date, and start time are carried over from the proposal and cannot be edited. If needed, you can adjust duration, point-of-contact, maximum number of volunteers, and additional description.
If you need to cancel a Field Trip after a Team has accepted a proposal, click cancel event.
2. Click publish, or click save as draft to save your work if you're not ready to publish the event page.
Change details for a published event by clicking edit event in the management section on the event page. Or, click events > list > upcoming on your nonprofit page, then click the edit event button.
To cancel, click cancel event in the dropdown menu on the events page or in events > list > upcoming view and provide reasoning.
Once an event page is published, the Team will be notified that they have a new Field Trip and will be able to view the event page and register for the event. If an event is updated or canceled, all registrants will be notified.
Learn more about how events work next →
